Charge Conference Resources

Charge Conference Forms

All Charge Conference Forms must be completed and submitted electronically using the 2025 Charge Conference Form Checklist, prior to your Charge Conference. If you have any questions, please contact your District Administrator.

Instructions

Open the Charge Conference Form Checklist and provide your name, email address and the name of your church. Then select the form(s) you need to complete. You can select one form at a time, so if you need to complete multiple forms, use the Checklist to access each form separately.

When you choose a form from the Checklist and click "Submit," your requested form will open in a new browser tab. The information you entered on the checklist will automatically be filled in for you, as well as the district and the church email address, if available.

Please complete the form making sure that all required fields are filled in. If you need more time, you can choose to save your progress and continue later. If you choose to save your progress, you will get an email with a link to complete the form at a later time.

When you are finished with the form and are ready to submit it, the form will be saved and can be viewed by the district and the conference offices. A copy of the completed form will be emailed to you and to the church email address.


Equalization

Equalization is the process by which we determine and account for clergy and lay members of Annual Conference. Click to view a listing of the number of lay members to be elected by each charge conference within the district for the 2026 meeting of the Horizon Texas Conference in Wichita Falls, May 31-June 3.

The procedure for determining clergy/lay equalization is listed on pages 142-143 of the 2025 Preliminary Workbook.


Charge Conference Dates

Additional dates and details will be published as they are finalized and made available.

East District

Nov. 2 at First UMC Kaufman

Nov. 9 at Calvary UMC, Paris

Metro West District

Nov. 9, 3 p.m. at First UMC Fort Worth

Metro West churches may request the DS to preside over an individual charge conference. Individual conferences will be held on Sunday afternoons or Tuesday/Thursday evenings between September 21 and December 11.

Mid-North District

Oct. 19 at University UMC, Wichita Falls

Oct. 26 at First UMC Sherman

Mid-South District

Nov. 9, times and locations TBD

South District

Nov. 9, times and locations TBD


Clergy/Church Review Forms

Clergy/Church Review Forms will be available Oct. 1 and are due back no later than Nov. 15.